Establish school or district staff participation in boards
Who needs to support your boards at the school level? Administrators and/or school counselors can assist with making school decisions and provide the student and parent with school specific answers and assist in changing schedules etc..
Student advocates and liaisons
Attendance clerks and secretaries
With proper systems and structure in place, your new board will have a solid foundation.
Establish when, where, & how frequently your CEBs will take place
Create a flow chart of the truancy process to help you decide where the CEB will best fit your process
Identify when you want the board to be: earlier in the process prior to a petition being filed, immediately after the petition is filed, or later in the process if you already have several interventions established such as strong attendance teams or attendance workshops
Establish a regular time and place for your boards. Decide how many your district would need? Is it as needed or do you need to host two or three per month?
Consider scheduling it during the evening if that is more accommodating for the working parents
Are your meeting times and dates reasonable for the student and family? Can you offer alternatives if necessary, like virtual meetings, or meetings on the weekend?
Have an interest in working with students and the community
Demonstrate respect for the rights of students and their family
Be non-judgmental towards the students and families they are are working with
Have the ability to actively listen and communicate clearly with students and their families
Be able to identify the problems that are contributing to truancy and recommend services that will address the problem areas
Help to create an equitable and inclusive experience for each student and their family, addressing possible barriers such as preferred languages or limited transportation, helping to identify the resources that best fit each unique set of circumstances – Sample Equity Statement
Identify the roles and responsibilities for your board members
Identify who will welcome the student/family and provide introductions. This person can also explain the process. It would be beneficial if this person is familiar with the family to help the board to be more welcoming
Keep track of the time, if necessary, assign a timekeeper. This person can also check on families waiting if the meeting is going over the time
Have someone take notes, fill out the CEB agreement, and obtain signatures. This person can also schedule any necessary follow up