E-Rate Assistance

EXHIBIT A
TERMS FOR SERVICES PROVIDED

1. Finance, Budget and Property.
   1. 1.1 Contract Amount. The District shall pay ESD112 a fee as set forth in Exhibit D for E-Rate consultation services provided under this Agreement as described in Section 1.1 above.
      1. 1.1.1 Should any fee changes occur, ESD112 will negotiate with the District and issue an Amendment to the Agreement.
   2. 1.2 Invoicing. ESD112 shall invoice the District on the schedule detailed in Section 3.2.1 below. Invoices shall be paid within thirty (30) days of receipt.
      1. 1.2.1 ESD112 shall invoice the District for 50% of the amount due as soon as the E-Rate consultant submits the report of funding requests. ESD112 shall invoice the District for the balance due no later than June 15.
      2. 1.2.2 ESD112’s E–Rate fee charged to the District shall not exceed the amount equal to 50% of the total E-Rate discount requested by the District for the E-Rate funding year.
      3. 1.2.3 Exhibit D provides the fee schedule for basic consulting services. Should the District require additional services, the fee for the E-Rate funding year will be determined by ESD112 and will be based on the scope of consultation services required by the District.
   3. 1.3 Budget. A separate budget for services under this Agreement is not necessary and therefore is not being prepared. Expenses and revenues shall be addressed in the District’s and ESD112’s budget.
   4. 1.4 Property. All personal property and assets acquired or received in connection with the obligations under this Agreement, including but not limited to equipment, materials, supplies and funds, shall be owned and retained by ESD112, both during the term of this Agreement and after the Agreement is terminated, partially or completely. Real property shall not be acquired.
2. Scope of Services and Parties’ Obligations. The parties agree to fulfill the following obligations:
   1. 2.1 Responsibilities of ESD112. ESD112 shall:
      1. 2.1.1 Execute and administer a contract for services of an E-Rate Professional Consultant (“the Consultant”) to support provision of services as detailed in Section 4.1 and 4.2
      2. 2.1.2 Complete and submit all E-Rate paperwork as needed (Form 470, 471, 486, 500, BEAR, FCC Registration Number applications, etc.) on behalf of the District.
      3. 2.1.3 Complete all preparatory work/strategic planning for the forms; identify all eligible services to request discount; review current contracts; prepare RFPs, if needed.
      4. 2.1.4 Participate in bid review; assist in preparation and completion of vendor selection matrix.
      5. 2.1.5 Draft contracts with E-Rate specific language regarding funding contingencies for use in attaining Category 1 and 2 services.
      6. 2.1.6 Review and assist in preparation of free and reduced lunch eligibility documentation.
      7. 2.1.7 Provide consultation to Schools and Libraries Division for funding request questions (Program Integrity Assurance, Service Certification).
      8. 2.1.8 Work to attain reimbursements or direct discounts in order for the District to receive approved funding.
      9. 2.1.9 Attend state/regional E-Rate meetings on ESD112’s and the District’s behalf.
      10. 2.1.10 Provide recordkeeping both on-site at the District and digitally off-site (ten year requirement).
      11. 2.1.11 Provide further services requested by the District through an additional negotiated fee to the District, discussed in Section 3.2.3 above.
      12. 2.1.12 Invoice the District in accordance with Section 3.2 above and Exhibit D.
   2. 2.2 Responsibilities of the District. The District shall:
      1. 2.2.1 Sign Exhibit E – Letter of Agency, and comply with all certifications specified in that Exhibit.
      2. 2.2.2 Enroll in the E-Rate Productivity Center (EPC) at https://portal.usac.org/suite/ and assign ESD112’s Consultant as the District’s Consultant.
      3. 2.2.3 Provide ESD112’s Consultant with data that is pertinent to the District’s application by the requested deadline.
      4. 2.2.4 Comply with all E-Rate program rules, regulations and requirements, including acknowledgements that the District will bear the burden of responsibilities, penalties, fines etc., for any act of the District that is not compliant.
      5. 2.2.5 Notify ESD112 if an E-Rate audit occurs and there are questions regarding the application process for the E-Rate funding year.
      6. 2.2.6 Pay ESD112 in accordance with Section 3 above and Exhibit D.