Requests for Bids, Proposals & Quotes

Requests for Bids, Proposals & Quotes2018-08-09T09:11:22+00:00

Invitations to Bid (ITB), Request for Proposals (RFP), & Request for Quotes (RFQ)

ITB

Invitations to Bid

An invitation to bid (ITB) or invitation for bid (IFB) is an invitation to contractors or equipment suppliers, through a bidding process, to submit a proposal on a specific project to be realized or product or service  to be furnished. The ITB is focused on pricing and not on ideas or concepts. An offer given in response to an ITB is a bid, which should not be confused with a quote. “Offer” means a response to a solicitation that, if accepted, would bind the bidder to perform the resultant contract. A quote is not an offer and, consequently, cannot be accepted to form a binding contract.

If not stated otherwise, the contractor or supplier with the lowest bid is awarded the contract, provided that they meet the minimum criteria for the bid. This is in contrast to a request for proposal (RFP), in which case other reasons (technology used, quality) might cause or allow choice of the second best offer.

Current ITB

Current open Invitations to Bid are listed below by ITB #, date published and submittal due date. All related documentation is included for each respective ITB.

LearningEdge ITB: Furniture, Fixtures, and Equipment for Education2018-08-17T08:48:10+00:00
ITB Number: #ESD112-LE-18B

Date Published: 8/17/18

Submittal Due Date:  10/16/18 (no later than 3:30 pm PST)

ITB #ESD112-LE-18B Documents:

Additional information to be posted on 9/17/18:

  • Q/A  –  final date for questions to be submitted to the purchasing department is 9/13/18
  • Addenda

The LearningEdge ITB, Contract, and all supporting documents are provided on this webpage.  Following the launch of the LearningEdge contracts, the LearningEdge website will serve as the source for additonal information regarding LearningEdge.

As noted all questions and inquiries regarding the LearningEdge ITB and Bid submittal shall be directed to the Purchasing Department at 360-952-3415.

RFP

RFP Solicitations

A request for proposal (RFP) is a document that solicits proposal, often made through a bidding process, by an agency or company interested in procurement of a commodity, service, or valuable asset, to potential suppliers to submit business proposals. It is submitted early in the procurement cycle, either at the preliminary study, or procurement stage.

An RFP is used where the request requires technical expertise, specialized capability, or where the product or service being requested does not yet exist, and the proposal may require research and development to create whatever is being requested.

The RFP presents preliminary requirements for the commodity or service, and may dictate to varying degrees the exact structure and format of the supplier’s response. Effective RFPs typically reflect the strategy and short/long-term business objectives, providing detailed insight upon which suppliers will be able to offer a matching perspective.

RFP’s are focused on more than just pricing and cost, they entail bit of consulting from the contractor or vendor.

In principle, an RFP:

  • Informs suppliers that an organization is looking to procure and encourages them to make their best effort.
  • Requires the company to specify what it proposes to purchase. If the requirements analysis has been prepared properly, it can be incorporated quite easily into the Request document.
  • Alerts suppliers that the selection process is competitive.
  • Allows for wide distribution and response.
  • Ensures that suppliers respond factually to the identified requirements.
  • Is generally expected to follow a structured evaluation and selection procedure, so that an organization can demonstrate impartiality – a crucial factor in public sector procurement’s.

Please email us if you plan on participating in the RFP process so we can add you to the plan holders list. We will then be able to include you on any future emails regarding questions and answers or addenda.

Current RFP

Current open RFP’s are listed below by RFP #, date published and submittal due date. All related documentation is included for each respective RFP.

ESD112 E-Rate 2018 Telecommunications Products and Services2018-06-06T10:17:59+00:00
RFP#ESD112-Erate-2018

Education Service District 112 is soliciting proposals for telecommunications products and services for the ESD 112 E-rate Consortium. Products/services sought for districts include: voice and data communications services, network hardware, network wiring, and installation services. Funding for selected products and services will be requested from the E-rate program. Interested parties may obtain downloadable copies of the RFP documents listed below.

Date published: January 16, 2018
Submittal due date:  February 13, 2018

Send all proposals, quotes etc as outlined on page 3 of the RFP #ESD112-Erate-2018 document below.

RFP #ESD112-Erate-2018 Documents:

RFQ

RFQ Solicitations

A request for quotation (RFQ) is a standard business process whose purpose is to invite suppliers into a bidding process to bid on specific products or services. RFQ generally means the same thing as ITB (Invitation to Bid) or IFB (Invitation For Bid).

An RFQ typically involves more than the price per item. Information like payment terms, quality level per item or contract length may be requested during the bidding process.

To receive correct quotes, RFQs often include the specifications of the items or services to make sure all the suppliers are bidding on the same item or service. Logically, the more detailed the specifications, the more accurate the quote will be and comparable to the other suppliers. Another reason for being detailed in sending out an RFQ is that the specifications could be used as legal binding documentation for the suppliers. RFQs are best suited to products and services that are as standardized, as this makes each supplier’s quote comparable.

An RFQ allows different contractors to provide a quotation, among which the best will be selected. It also makes the potential for competitive bidding a lot higher, since the suppliers could be quite certain that they are not the only ones bidding for the products.

Please email us if you plan on participating in the RFQ  process so we can add you to the plan holders list. We will then be able to include you on any future emails regarding questions and answers or addenda.

Current RFQ

Current open RFQ’s are listed below by RFQ #, date published and submittal due date. All related documentation is included for each respective RFQ.

Awarded Solicitations

Awarded Solicitations

RFPs and RFQs are published on behalf of ESD 112 for educational organizations to ensure competitive pricing and availability of qualified vendors. The awarded RFP and RFQ’s are a result of competitively bid contracts that are awarded following the submittal of bids as outlined in the respective ITB, RFP or RFQ tabs.

Contract awarding is the method used during a procurement in order to evaluate the proposals taking part and award the relevant contract. Usually at this stage the eligibility of the proposals has been concluded. So it remains to choose the most preferable among the proposed. There are several different methods for this, which are obviously related to the proposition method asked by the procurement management.

Contracts are the binding agreements that result following the ITB, RFP and RFQ process.

Awarded ITB

DigitalEdge ITB: STEM/STEAM: Solutions for Science,Technology, Engineering, Art, Design, and Mathematics2018-06-05T15:36:26+00:00
ITB Number: #ESD112-DE-18A

Date Published: 11/6/17

Submittal Due Date:  12/19/17 (no later than 3:30 pm)

ITB #ESD112-DE-18A Documents:

Check the DigitalEdge website under the For Vendors menu tab for the following documents:

  • Bid forms, Evaluation Rubric, Affidavits, Q/A, addenda
  • Date and important information regarding the Mandatory Virtual Bidders Conference and video recording of conference
Paper and Specialized Forms2018-07-18T11:30:44+00:00
ITB Number: #ESD 112-6-17

Date Published: 10/30/17
Submittal Due Date: 11/16/17 (no later than 2:00 pm)

Date Awarded: 11/29/17
Awarded to: Deluxe

ITB #ESD 112-6-17 Documents:
TV ETC Video Equipment2018-03-28T10:19:26+00:00
Bid No. ESD112-ETC-17

Notice to Original Equipment Manufacturers, Resellers and Distributors of Audio-Visual and Television Production Equipment

Notice is hereby given that The Vancouver Educational Telecommunication Consortium (TV-ETC), and Educational Service District 112 (ESD 112), fiscal agent, Vancouver, Washington, shall receive formal sealed bids for audio-visual and television production equipment. Bids shall be submitted to the TV-ETC department at Educational Service District 112, 2500 NE 65th Avenue, Vancouver, WA 98661 by 4:00 p.m. on January 25, 2018. Bids shall be opened and publicly read on January 26, 2018 at 9:00 a.m. at ESD 112. All interested persons are entitled to attend the bid opening.

This Invitation to Bid (ITB) has been published in newspapers or business journals of general circulation pursuant to applicable laws. In addition, the (ITB) and associated bid documents are posted on ESD 112’s procurement web site at  as of December 15, 2017.

ESD 112 reserves the right to reject any or all bids, to waive informalities, and to accept only such bids or portion of any bids as may be to the best interest of TV-ETC, and ESD 112, or to reissue the ITB.

Please refer to the five bid documents on this page. Complete and return them by 4:00 p.m. on January 25, 2018.

Please contact Rose Yandell, TV ETC Coordinator, rose.yandell@esd112.org or 360-952-3643 with any questions. Any addendums to the bid will be posted on this page. Bidders are responsible for checking this page for any changes in the bid.

Note: This contract has been awarded.

Awarded RFP

Real Estate Brokerage Services2018-07-18T11:08:04+00:00

RFP Number:  #ESD 112-14-18

Date Published: 6-6-18
Proposal Due Date: June 19, 2018 (no later than 2:00 pm PST)

Date Awarded: 6-27-18
Awarded to: CBRE Inc.

RFP Documents:

RFP #ESD 112-14-18: Real Estate Brokerage Services

Affidavits:
The Columbian Newspaper Affidavit
Vancouver Business Journal Affidavit
The Oregonian Newspaper Affidavit

Questions and answers related to RFP: N/A
Addenda: N/A

Custodial Services Quest Academy2018-07-18T11:13:28+00:00

RFP Number:  #ESD 112-9-18

Date Published: 5-31-18
Proposal Due Date: June 21, 2018 (no later than 2:00 pm PST)

Date Awarded: 7-16-18
Awarded to: Life Works

RFP Documents:

RFP #ESD 112-9-18: Custodial Services Quest Academy

Affidavit:
Affidavit ESD 112-9-18

Questions and answers related to RFP: N/A
Addenda: N/A

Actuarial Services for the Southwest Washington Risk Management Insurance Cooperative2018-07-18T11:15:43+00:00

Title: Request for Proposal for Actuarial Services for the Southwest Washington Risk Management Insurance Cooperative

Date Published: 5-11-18
Proposal Due Date: June 8, 2018

Date Awarded : June 25, 2018
Awarded to: PricewaterhouseCoopers LLP
Managing Director: Kevin Wick, FCAS, MAAA

RFP Documents:

RFP for Actuarial Services 

Questions and Answers related to RFP: N/A

Actuary RFP Q/A – Updated 5/11/18

Addenda: N/A

Early Learning Personnel Services Vendor2018-07-18T11:22:54+00:00

RFP Number:  #ESD 112-10-18

Date Published: 5-9-18
Proposal Due Date: June 6, 2018 (no later than 2:00 pm PST)

Date Awarded: 7-16-18
Awarded to: Support for Early Learning and Families (SELF)

RFP Documents:

RFP #ESD 112-10-18: Early Learning Personnel Services Vendor

Affidavit: Affidavit ESD 112-10-18

Questions and answers related to RFP:
Q/A are included in the Addendum No. 01 PDF below

Addenda:
Addendum No. 01  – RFP:  ESD 112-10-18 Early Learning Personnel Services

Digital Press / Production Equipment2018-07-18T11:16:58+00:00
RFP Number:  #ESD 112-5-18 CANCELLED

Date Published: 1-12-18
Proposal Due Date: January 26, 2018 (no later than 2:00 pm PST)

Extended due date per addenda: February 2, 2018 (no later than 2:00 pm PST)

RFP Documents:
Custodial Services Child Care Centers2018-07-18T11:19:00+00:00
RFP Number: #ESD 112-2-18

Date Published: 12-4-17
Proposal Due Date: 1-11-18 (no later than 2:00 pm PST)

Date Awarded: February 1, 2018
Awarded to: Innovative Services NW

Award Notification

RFP #ESD 112-2-18 Documents:
Custodial Services2018-08-14T12:36:09+00:00
RFP Number:#ESD 112-7-17

Date Awarded: 11-14-17

Date Published: 11-13-17
Proposal Due Date: 12-7-17 (no later than 2:00 pm)

RFP #ESD 112-7-17 Documents:
High and Low Voltage Electrical Services2018-08-14T12:37:32+00:00
RFP Number:#ESD 112-1-17

Date Awarded: 11-14-17

Date Published:10-9-17
Proposal Due Date:10-26-17 (no later than 2:00 pm)

RFP #ESD 112-1-17 Documents:

Awarded RFQ / Small Works (SW)

Economic Rent Analysis2018-06-13T08:57:57+00:00

RFQ #ESD 112-13-18

Date Awarded: 6-1-18
Awarded to: CBRE Valuation & Advisory Services

 

Exterior Wall Painting – ESD 112 Main Campus2018-04-24T12:54:53+00:00
RFQ#ESD 112-6-18SW

Date Awarded: 2/2/18
Awarded to: Shields Painting

Asphalt Repair – ESD 112 Main Campus2018-04-24T12:51:27+00:00
RFQ#ESD 112-8-18SW – Rebid

Date Awarded: 3/2/18
Awarded to: SEALPAVE LLC

Replacement of Carpet, Southridge Child Care Portables2018-04-24T12:35:04+00:00
RFQ# ESD 112-4-17SW

Date Awarded: 10/16/17
Awarded to: Michael’s Floor Covering

Electrical Installation, Minnehaha Early Learning2018-04-24T12:38:08+00:00
RFQ#ESD 112-5-17SW

Date Awarded: 10/16/17
Awarded to: Accurate Electric

Contact Us

Who to Contact

Jeff Strunk

Purchasing Manager

Contact

Phone: 360-949-1989

Email: jeffrey.strunk@esd112.org

Bunny Stevens

Project Coordinator, DigitalEdge

Contact

Phone: 360-952-3415

Email: bunny.stevens@esd112.org

Diane Pfeiffer

Secretary II

Contact

Phone: 360-952-3394

Email: diane.pfeiffer@esd112.org

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DigitalEdgeAugust 10, 2018 at 8:41am
DigitalEdge Contract #ESD112-DE-18A awarded vendor, MicroK12, offers the Circuit Scribe Everything Kit, at a power deal price! The Circuit Scribe Everything Kit inlcudes sets of pens and modules to draw working circuits that use light, motion, and sound! Details on: DigitalEdge website at http://digitaledge.esd112.org

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