Invitations to Bid (ITB), Request for Proposals (RFP), & Request for Quotes (RFQ)
ITB
Invitations to Bid
An invitation to bid (ITB) or invitation for bid (IFB) is an invitation to contractors or equipment suppliers, through a bidding process, to submit a proposal on a specific project to be realized or product or service to be furnished. The ITB is focused on pricing and not on ideas or concepts. An offer given in response to an ITB is a bid, which should not be confused with a quote. “Offer” means a response to a solicitation that, if accepted, would bind the bidder to perform the resultant contract. A quote is not an offer and, consequently, cannot be accepted to form a binding contract.
If not stated otherwise, the contractor or supplier with the lowest bid is awarded the contract, provided that they meet the minimum criteria for the bid. This is in contrast to a request for proposal (RFP), in which case other reasons (technology used, quality) might cause or allow choice of the second best offer.
Current ITB
Current open Invitations to Bid are listed below by ITB #, date published and submittal due date. All related documentation is included for each respective ITB.
Educational Service District 112, ESD112, Vancouver, Washington, is soliciting competitive bids from responsible contractors for roof replacement work as part of our 2400 Phase II Renovation on the ESD112 Campus. See detailed scope of work below.
Date Published: September 29, 2023
Site Meeting: October 11, 2023 10:00 a.m.
Deadline for Questions: October 25, 2023
Bid Due Date: November 3, 2023 – 2:00 PM PT.
Bid Documents:
ITB ESD112-17-23, Roof Replacement 2400 Phase II
Construction Drawings:
031 S2.42 Ceiling Framing Plan
Affidavit:
Bid Results:
Educational Service District 112, ESD112, Vancouver, Washington, is soliciting competitive bids from responsible contractors for plumbing work as part of our 2400 Phase II Renovation on the ESD112 Campus. See detailed scope of work below.
Date Published: September 29, 2023
Site Meeting: October 11, 2023 11:30 a.m.
Deadline for Questions: October 25, 2023
Bid Due Date: November 3, 2023 – 2:00 PM PT.
Bid Documents:
ITB ESD112-18-23, Plumbing 2400 Phase II
Construction Drawings:
Plumbing
015 A8.01 Partial plan Interior elevations
034 P0.00 – 2400 – Plumbing Legends and Shedules_A
035 P1.00 – 2400 – Plumbing Demo
036 P2.00 – 2400 – Plumbing FP
037 P3.00 – 2400 – Plumbing Details
038 P9.00 – Plumbing Specifications
039 P9.10 – 2400 – Plumbing Specifications
Saw Cutting
022 C002 Notes, Legends, & Abbreviations
023 C003 Demolition & Erosion Control Plan
Affidavit:
Bid Results:
Educational Service District 112, ESD112, Vancouver, Washington, is soliciting competitive bids from responsible contractors for fire sprinkler work as part of our 2400 Phase II Renovation on the ESD112 Campus. See detailed scope of work below.
Date Published: September 29, 2023
Site Meeting: October 11, 2023 1:00 p.m.
Deadline for Questions: October 25, 2023
Bid Due Date: November 3, 2023 – 2:00 PM PT.
Bid Documents:
ITB ESD112-19-23, Fire Sprinklers 2400 Phase II
Construction Drawings:
002 A0.14 Site Code Summary Compliance
Affidavit:
Bid Results:
Educational Service District 112, ESD112, Vancouver, Washington, is soliciting competitive bids from responsible contractors for HVAC work as part of our 2400 Phase II Renovation on the ESD112 Campus. See detailed scope of work below.
Date Published: September 22, 2023
Site Meeting: October 4, 2023 10:00 a.m.
Deadline for Questions: October 15, 2023
Bid Due Date: October 29, 2023 – 2:00 PM PT.
Bid Documents:
ITB ESD112-12-23, HVAC Phase II
Construction Drawings:
040 M0.00 – 2400 – MECHANICAL LEGEND & DETAILS
041 M0.10 – 2400 – MECHANICAL SCHEDULES
042 M2.00 – 2400 – FP – MECHANICAL DEMO M2.00 (1)
043 M2.10 – 2400 – FP – MECHANICAL NEW WORK
044 M2.11 – 2400 – ROOF PLAN – MECHANICAL NEW WORK
045 M9.00 – MECHANICAL Specifications
046 M9.10 – 2400 – MECHANICAL Specifications
047 M9.11 – 2400 – MECHANICAL Specifications
Affidavit:
Bid Results:
Educational Service District 112, ESD112, Vancouver, Washington, is soliciting competitive bids from responsible contractors for electrical work as part of our 2400 Phase II Renovation on the ESD112 Campus. See detailed scope of work below.
Date Published: September 22, 2023
Site Meeting: October 4, 2023 11:30 a.m.
Deadline for Questions: October 15, 2023
Bid Due Date: October 29, 2023 – 2:00 PM PT.
Bid Documents:
ITB ESD112-13-23, Electrical 2400 Phase II
Construction Drawings:
048 E0.00 – 2400 – Legend (Permit)
049 E2.00 – 2400 – FP – Demo (08.14.23)
050 E2.10 – 2400 – FP – Ltg (Permit)
051 E2.20 – 2400 – FP – Egress (Permit)
052 E3.10 – 2400 – FP – Pwr (08.14.23)
053 E3.20 – 2400 – FP – Eqm (09.18.23)
054 E4.00 – 2400 – Riser (Permit)
055 E4.01 – 2400 – Sch – R1 (08.10.23)
056 E4.02 – 2400 – Details (Permit)
057 E5.00 – 2400 – Lum Sch (08.14.23)
058 E5.01 – 2400 – Ltg Ctrls (Permit)
059 E5.02 – 2400 – Ltg Ctrls (Permit)
060 E9.00 – 2400 – Specs (Permit)
061 E9.01 – 2400 – Specs (Permit)
062 E9.02 – 2400 – Specs (Permit)
Affidavit:
Bid Results:
Educational Service District 112, ESD112, Vancouver, Washington, is soliciting competitive bids from responsible contractors for insulation work as part of our 2400 Phase II Renovation on the ESD112 Campus. See detailed scope of work below.
Date Published: September 15, 2023
Site Meeting: September 27, 2023 10:00 a.m.
Deadline for Questions: October 7, 2023
Bid Due Date: October 20, 2023 – 2:00 PM PT.
Bid Documents:
ITB ESD112-16-23, Insulation 2400 Phase II
Construction Drawings:
018 A8.60 Sections and Details
Addenda:
Affidavit:
Bid Results:
Educational Service District 112, ESD112, Vancouver, Washington, is soliciting competitive bids from responsible contractors for drywall work as part of our 2400 Phase II Renovation on the ESD112 Campus. See detailed scope of work below.
Date Published: September 15, 2023
Site Meeting: September 27, 2023 10:00 a.m.
Deadline for Questions: October 7, 2023
Bid Due Date: October 20, 2023 – 2:00 PM PT.
Bid Documents:
ITB ESD112-15-23, Drywall 2400 Phase II
Construction Drawings:
018 A8.60 Sections and Details
Addendum:
Affidavit:
Bid Results:
Educational Service District 112, ESD112, Vancouver, Washington, is soliciting competitive bids from responsible contractors for framing work as part of our 2400 Phase II Renovation on the ESD112 Campus. See detailed scope of work below.
Date Published: September 15, 2023
Site Meeting: September 27, 2023 10:00 a.m.
Deadline for Questions: October 7, 2023
Bid Due Date: October 20, 2023 – 2:00 PM PT.
Bid Documents:
ITB ESD112-14-23, Framing 2400 Phase II
Construction Drawings:
Framing
018 A8.60 Sections and Details
Structural Framing – to be added early next week
031 S2.42 Ceiling Framing Plan
Addenda:
Affidavit:
Bid Results:
RFP
RFP Solicitations
A request for proposal (RFP) is a document that solicits proposal, often made through a bidding process, by an agency or company interested in procurement of a commodity, service, or valuable asset, to potential suppliers to submit business proposals. It is submitted early in the procurement cycle, either at the preliminary study, or procurement stage.
An RFP is used where the request requires technical expertise, specialized capability, or where the product or service being requested does not yet exist, and the proposal may require research and development to create whatever is being requested.
The RFP presents preliminary requirements for the commodity or service, and may dictate to varying degrees the exact structure and format of the supplier’s response. Effective RFPs typically reflect the strategy and short/long-term business objectives, providing detailed insight upon which suppliers will be able to offer a matching perspective.
RFP’s are focused on more than just pricing and cost, they entail bit of consulting from the contractor or vendor.
In principle, an RFP:
- Informs suppliers that an organization is looking to procure and encourages them to make their best effort.
- Requires the company to specify what it proposes to purchase. If the requirements analysis has been prepared properly, it can be incorporated quite easily into the Request document.
- Alerts suppliers that the selection process is competitive.
- Allows for wide distribution and response.
- Ensures that suppliers respond factually to the identified requirements.
- Is generally expected to follow a structured evaluation and selection procedure, so that an organization can demonstrate impartiality – a crucial factor in public sector procurement’s.
Please email us if you plan on participating in the RFP process so we can add you to the plan holders list. We will then be able to include you on any future emails regarding questions and answers or addenda.
Current RFP
Current open RFP’s are listed below by RFP #, date published and submittal due date. All related documentation is included for each respective RFP.
RFP Number: #ESD 112-7-23
ESD 112 provides E-rate consulting services for a consortium of approximately 45 schools and school districts throughout Washington state each year. In addition, ESD 112 as a district applies for E-rate discounts.
ESD 112 is seeking bids from an established E-rate consulting company to act as sub-contractor to provide E-rate consulting for its consortium members, as well as to provide E-rate consulting for ESD 112.
Date Published: June 15, 2023
Deadline for Questions: June 30, 2023
Proposal Due Date: July 18, 2020 (no later than 2:00 p.m. PST)
Anticipated Date of Award: July 20, 2020
RFP Documents:
RFP ESD 112-7-23 E-Rate Consulting Services
Affidavit:
RFP # ESD 112-8-23, ECE Centers
ESD 112 seeks to establish a contract for custodial services for our Child Care Centers located at:
- Hough Early Learning Center – 10,100 sq. ft.
1801 Esther St. – Vancouver, WA 98660 - Minnehaha Early Learning Center – 4,800 sq. ft.
4517 NE St. Johns Rd – Vancouver, WA 98661 - Park Crest Early Learning Center – 6,500 sq. ft.
712 Parkcrest Ave – Vancouver, WA 98683 - Patricia Nierenberg Early Learning Center – 10,000 sq. ft.
105 S. Lieser Rd – Vancouver, WA 98664 - Central Park Child Care – 6,000 sq. ft.
2115 East McLoughlin Blvd – Vancouver, WA 98661
Date Published: June 13, 2023
Mandatory Site Visit: June 27, 2023 at 10:0 a.m. beginning at Hough Early Learning Center
Deadline for Questions: July 6, 2023
Bid Due Date: July 18, 2023 by 2:00 p.m.
Bid Documents:
Floorplans
Affidavit:
RFQ
RFQ Solicitations
A request for quotation (RFQ) is a standard business process whose purpose is to invite suppliers into a bidding process to bid on specific products or services. RFQ generally means the same thing as ITB (Invitation to Bid) or IFB (Invitation For Bid).
An RFQ typically involves more than the price per item. Information like payment terms, quality level per item or contract length may be requested during the bidding process.
To receive correct quotes, RFQs often include the specifications of the items or services to make sure all the suppliers are bidding on the same item or service. Logically, the more detailed the specifications, the more accurate the quote will be and comparable to the other suppliers. Another reason for being detailed in sending out an RFQ is that the specifications could be used as legal binding documentation for the suppliers. RFQs are best suited to products and services that are as standardized, as this makes each supplier’s quote comparable.
An RFQ allows different contractors to provide a quotation, among which the best will be selected. It also makes the potential for competitive bidding a lot higher, since the suppliers could be quite certain that they are not the only ones bidding for the products.
Please email us if you plan on participating in the RFQ process so we can add you to the plan holders list. We will then be able to include you on any future emails regarding questions and answers or addenda.
Current RFQ
Current open RFQ’s are listed below by RFQ #, date published and submittal due date. All related documentation is included for each respective RFQ.
Awarded Solicitations
Awarded Solicitations
RFPs and RFQs are published on behalf of ESD 112 for educational organizations to ensure competitive pricing and availability of qualified vendors. The awarded RFP and RFQ’s are a result of competitively bid contracts that are awarded following the submittal of bids as outlined in the respective ITB, RFP or RFQ tabs.
Contract awarding is the method used during a procurement in order to evaluate the proposals taking part and award the relevant contract. Usually at this stage the eligibility of the proposals has been concluded. So it remains to choose the most preferable among the proposed. There are several different methods for this, which are obviously related to the proposition method asked by the procurement management.
Contracts are the binding agreements that result following the ITB, RFP and RFQ process.
Awarded ITB
Roosevelt School District (RSD) is seeking a qualified contractor to install an irrigation system..
Date Published: August 31, 2023
Site Meeting: September 5, 2023 – 11:30 a.m.
Deadline for Questions: September 7, 2023
Bid Due Date: September 14, 2023 – 2:00 PM PT.
Bid Documents:
Affidavit:
Educational Service District 112, ESD112, Vancouver, Washington, is soliciting competitive bids from responsible contractors for demolition work as part of our 2400 Phase II Renovation on the ESD112 Campus. See detailed scope of work below.
Date Published: July 3, 2023
Site Meeting: Please contact Jeff Grimes at 360.952.3482 to schedule an appointment to view the site.
Deadline for Questions: July 17, 2023
Bid Due Date: Monday, July 31, 2023 – 2:00 PM PT.
Bid Documents:
ITB ESD112-9-23, 2400 Phase II Demolition
Construction Drawings:
- 008 A2.20 Existing Deconstruction Plan
- 009 A2.40 Proposed Floor Plan
- 035 P1.00 Plumbing Deconstruction Plan
- 036 P2.00 Plumbing Floor Plan
- 049 E2.00 Deconstruction Plan
- 050 E2.10 Floor Plan Lighting
Affidavit:
Bid Results:
Bid No. ESD112-ETC-22
Notice to Original Equipment Manufacturers, Resellers and Distributors of Audio-Visual and Television Production Equipment
Notice is hereby given that The Vancouver Educational Telecommunication Consortium (TV-ETC), and Educational Service District 112 (ESD 112), fiscal agent, Vancouver, Washington, shall receive formal sealed bids for audio-visual and television production equipment. Bids shall be submitted to the TV-ETC department at Educational Service District 112, 2500 NE 65th Avenue, Vancouver, WA 98661 by 4:00 p.m. (PST) on February 28, 2023. Bids shall be opened and publicly read on March 1, 2023 at 10:00 a.m. at ESD 112.
This Invitation to Bid (ITB) has been published in newspapers or business journals of general circulation pursuant to applicable laws. In addition, the (ITB) and associated bid documents are posted on ESD 112’s procurement web site at as of February 1, 2023.
ESD 112 reserves the right to reject any or all bids, to waive informalities, and to accept only such bids or portion of any bids as may be to the best interest of TV-ETC, and ESD 112, or to reissue the ITB.
Please contact Xander Hayes, TV ETC Coordinator, xander.hayes@esd112.org with any questions. Any addendums to the bid will be posted on this page. Bidders are responsible for checking this page for any changes in the bid.
Please refer to the bid documents on this page. Complete and return them by 4:00 p.m. (PST) on February 28, 2023.
BID FORM A_ Equipment Bid List ESD112-ETC-22
TV-ETC Bidders Narrative of Qualifications_2022
TV-ETC Non-Collusion Form_2022
TV-ETC Bidders Offer and Acceptance Form_2022
Questions and Answers:
Last day for Bidders to submit questions is February 22, 2023
Bid Evaluation Completion Date: 3/9/22
Protest Period Dates: 3/10/23 – 3/17/23
Letter of Intent to Award Sent: 3/20/23
Awarded Vendors:
Affidavits:
Notice is hereby given the Board of Directors for the Educational Service District 112, ESD112, Vancouver, Washington, is soliciting competitive bids from responsible contractors for the renovation of our 49th Center located at 14619 NE 49th St B, Vancouver, WA 98682.
The primary project scope includes:
Work consists of interior demolition of some walls and suspended ceilings per the drawings. There will be significant plumbing work to add several restrooms with some minimal framing to add new dividing walls. We will be raising the existing suspending ceiling system from 8 feet up to 10 feet and there will be some minimal electrical work and some relocating of HVAC ducting for the new areas. There will be some new finishes & basic generic cabinetry for renovated rooms per the details & drawings.
Date Published: May 17, 2022
Site Meeting: Monday, May 23, 2022 at 10:00 AM PT.
Deadline for Questions: May 30, 2022
Bid Due Date: Friday, June 3, 2022 at 2:00 PM PT.
Bid Documents:
All bid documents can be found on J2 Blueprint Supply Plancenter:
https://plans.j2b.com/project/esd112__49th_center_renovation/
- Electronic files including plans, specifications, addenda, bidder’s list, project notices and updates may be obtained at the site listed above.
- Bidders will first set up an account free of charge which will provide access to the project bid documents.
- Bidders with an account will automatically be part of the viewers list. Bidders will need to select general, sub-contractor etc., to be placed on the bidders list.
- Bidders requiring paper documents may submit written requests to the following email address Bid@j2b.com. Paper prints plus shipping will be provided at the cost of reproduction to the bidder.
- Paper plans will not be run in advance. Bidders must order ahead of time and submit payment via major credit card. Absolutely no refunds.
- If bidders are unable to receive documents electronically or require special individual assistance there will be a one-time charge of $ 35.00 payable via major credit payable to J2 Blueprint.
Questions may be directed to Neil Lee, LEEKA Architecture and Planning, Project Architect, VIA EMAIL ONLY, at neil.lee@leekainc.com. All questions will be submitted to the design team for inclusion in bid addenda.
Bid addenda is distributed via email notification to bidders who have logged into the project and are part of the official project bidders list.
The Owner reserves the right to waive any informalities and to reject any or all bids. No bidder may withdraw or modify his/her bid after the time set for the bid opening until after 45 calendar days from bid opening date.
Affidavit:
Columbian Affidavit of Publication
Bid Results:
Educational Service District 112, ESD112, Vancouver, Washington, is soliciting competitive bids from responsible contractors for the renovation of our 2500 Office Building on the ESD112 Campus.
Date Published: January 25, 2021
Site Meeting: Due to Covid Restrictions please contact Jeff Grimes at 360.952.3482 to schedule an appointment to view the site.
Deadline for Questions: February 4, 2022
Bid Due Date: Friday, February 11, 2022 until 2:00 PM PT.
Bid Documents:
ITB ESD112-1-22, 2500 Office Renovation
Construction Drawings:
- A0.0 Submit 2500 wrk71
- A1.0 Submit 2500 wrk71
- A2.0 Submit 2500 wrk71
- A3.0 Submit 2500 wrk71
- A4.0 Submit 2500 wrk71
- A5.0 Submit 2500 wrk71
- A6.0 Submit 2500 wrk71
- A7.0 Submit 2500 wrk71
- A8.0 Submit 2500 wrk71
- A9.0 Submit 2500 wrk71
- A10.0 Submit 2500 wrk71
Affidavit:
Bid Results:
Bid No. ESD112-ETC-21
Notice to Original Equipment Manufacturers, Resellers and Distributors of Audio-Visual and Television Production Equipment
Notice is hereby given that The Vancouver Educational Telecommunication Consortium (TV-ETC), and Educational Service District 112 (ESD 112), fiscal agent, Vancouver, Washington, shall receive formal sealed bids for audio-visual and television production equipment. Bids shall be submitted to the TV-ETC department at Educational Service District 112, 2500 NE 65th Avenue, Vancouver, WA 98661 by 4:00 p.m. (PST) on February 3, 2022. Bids shall be opened and publicly read on February 7, 2022 at 10:00 a.m. at ESD 112. Due to COVID19 restrictions all interested persons are entitled to attend the bid opening via zoom. Please send notice of attendance, to zoom public bid opening, via email to xander.hayes@esd112.org by February 2, 2021 and he can supply you with the meeting invite.
This Invitation to Bid (ITB) has been published in newspapers or business journals of general circulation pursuant to applicable laws. In addition, the (ITB) and associated bid documents are posted on ESD 112’s procurement web site at as of January 6, 2022.
ESD 112 reserves the right to reject any or all bids, to waive informalities, and to accept only such bids or portion of any bids as may be to the best interest of TV-ETC, and ESD 112, or to reissue the ITB.
Please contact Xander Hayes, TV ETC Coordinator, xander.hayes@esd112.org with any questions. Any addendums to the bid will be posted on this page. Bidders are responsible for checking this page for any changes in the bid.
Please refer to the bid documents on this page. Complete and return them by 4:00 p.m. (PST) on February 3, 2022.
TV-ETC Bidders Narrative of Qualifications
TV-ETC Bidders Offer and Acceptance Form
Questions and Answers:
Last day for Bidders to submit questions is January 28, 2022
Final Q/A will be posted after January 28, 2022.
Bid Evaluation Completion Date: 2/15/22
Protest Period Dates: 2/16/22 – 2/23/22
Letter of Intent to Award Sent: 2/24/22
Awarded Vendors:
Affidavits:
Notice is hereby given the Board of Directors for the Educational Service District 112, ESD112, Vancouver, Washington, is soliciting competitive bids from responsible contractors for the renovation of our 2400 warehouse into office space.
The primary project scope includes: limited/select demolition of finishes and other elements in an existing tilt-up warehouse to complete the tenant improvement work necessary to convert space to accommodate and support teaching and learning with focus on mental health and wellbeing in teaching and learning environment. Work will include but is not limited to the complete renovation of the interior and exterior space as shown on project documents. Contractor shall provide all plant, material and equipment necessary to complete the work.
Date Published: August 27, 2021
Site Meeting: Monday, September 13, 2021
Due to Covid Restrictions please contact Jeff Strunk via email, jeff.strunk@esd112.org, to schedule an appointment to view the site.
Deadline for Questions: September 17, 2021
Bid Due Date: Tuesday, September 22, 2021 until 3:00 PM PST.
Bid Documents:
All bid documents can be found on J2 Blueprint Supply Plancenter:
https://plans.j2b.com/project/esd_112_warehouse_renovation/
Affidavit:
Bid Results:
Notice is hereby given the Board of Directors for the Educational Service District 112, ESD112, Vancouver, Washington, is soliciting competitive bids from responsible contractors for the construction of a Mental Health Center on the ESD112 Campus. ESD112 will receive sealed bids for the construction of the Mental Health Center.
The primary project scope includes:
Limited/select demolition of finishes and other elements in an existing tilt-up warehouse to complete the tenant improvement work necessary to convert space to accommodate and support teaching and learning with focus on mental health and wellbeing in teaching and learning environment. Work will include but is not limited to the complete renovation of the interior and exterior space as shown on project documents. Contractor shall provide all plant, material and equipment necessary to complete the work.
Date Published: March 2, 2021
Site Meeting: Monday, March 8, 2021
Due to Covid Restrictions please contact Jeff Strunk via email, jeff.strunk@esd112.org, to schedule an appointment to view the site.
Deadline for Questions: March 9, 2020
Bid Due Date: Tuesday, March 23, 2021 until 2:00 PM PST.
Bid Documents:
All bid documents can be found on J2 Blueprint Supply Plancenter:
https://plans.j2b.com/project/esd112_mental_health_center_rebid/
Affidavit:
Bid Results:
Notice is hereby given the Board of Directors for the Educational Service District 112, ESD112, Vancouver, Washington, is soliciting competitive bids from responsible contractors for the construction of a Mental Health Center on the ESD112 Campus. ESD112 will receive sealed bids for the construction of the Mental Health Center.
The primary project scope includes:
Limited/select demolition of finishes and other elements in an existing tilt-up warehouse to complete the tenant improvement work necessary to convert space to accommodate and support teaching and learning with focus on mental health and wellbeing in teaching and learning environment. Work will include but is not limited to the complete renovation of the interior and exterior space as shown on project documents. Contractor shall provide all plant, material and equipment necessary to complete the work.
Date Published: January 22, 2021
Informational Site Meeting: A Nonmandatory- Virtual – pre-bid conference for General Contractors, will be held over ZOOM Platform Tuesday, January 26, 2021 beginning at 10:00 AM. Attendance at the pre-bid site conference is not mandatory for General Contractors interested in bidding on this project. General Contractors are encouraged to email Jeff.strunk@esd112.org for invite/access to Zoom meeting address.
Deadline for Questions: January 29, 2020
Bid Due Date: Friday, February 12, 2021 until 3:00 PM PST.
Bid Documents:
All bid documents can be found on J2 Blueprint Supply Plancenter:
https://plans.j2b.com/project/esd112_mental_health_center/
Affidavit:
Bid Results:
Bid No. ESD112-ETC-20
Notice to Original Equipment Manufacturers, Resellers and Distributors of Audio-Visual and Television Production Equipment
Notice is hereby given that The Vancouver Educational Telecommunication Consortium (TV-ETC), and Educational Service District 112 (ESD 112), fiscal agent, Vancouver, Washington, shall receive formal sealed bids for audio-visual and television production equipment. Bids shall be submitted to the TV-ETC department at Educational Service District 112, 2500 NE 65th Avenue, Vancouver, WA 98661 by 4:00 p.m. (PST) on February 4, 2021. Bids shall be opened and publicly read on February 8, 2021 at 9:00 a.m. at ESD 112. All interested persons are entitled to attend the bid opening. Due to COVID19 restrictions, all interested persons are required to send notice of attendance, to public bid opening, via email to mary.rentzel@esd112.org by February 4, 2021.
This Invitation to Bid (ITB) has been published in newspapers or business journals of general circulation pursuant to applicable laws. In addition, the (ITB) and associated bid documents are posted on ESD 112’s procurement web site at as of January 7, 2020.
ESD 112 reserves the right to reject any or all bids, to waive informalities, and to accept only such bids or portion of any bids as may be to the best interest of TV-ETC, and ESD 112, or to reissue the ITB.
Please contact Mary Rentzel, TV ETC Coordinator, mary.rentzel@esd112.org or 360-952-3643 with any questions. Any addendums to the bid will be posted on this page. Bidders are responsible for checking this page for any changes in the bid.
Please refer to the bid documents on this page. Complete and return them by 4:00 p.m. (PST) on February 4, 2021.
TV-ETC Bidders Narrative of Qualifications
TV-ETC Bidders Offer and Acceptance Form
Questions and Answers:
Important the last day for Bidders to submit questions is January 28, 2021
Final Q/A will be posted after January 28, 2021.
Bid Evaluation Completion Date: 2/16/21
Protest Period Dates: 2/17/21 – 2/23/21
Letter of Intent to Award Sent: 2/24/21
Awarded Vendors:
Affidavits:
ITB Number: #ESD 112-17-20 PPE Re-Supply
ESD 112, on behalf of a purchasing cooperative consisting of over 300 schools in the State of Washington, is seeking to procure personal protective equipment (PPE) necessary for our schools to reopen in the fall.
Date Published: October 15, 2020
Pre-Bid Zoom Conference: October 23, 2020, 9:00 a.m. PT https://us02web.zoom.us/j/89896851128
Proposal Due Date: November 5, 2020 (no later than 3:00 p.m. PT)
Anticipated Date of Award: November 9, 2020
ITB Documents:
ITB ESD 112-17-20, Personal Protective Equipment, Re-Supply
Deadline for Questions: October 28, 2020
Questions and answers related to RFP:
Affidavit:
Kitsap Sun
The Bellingham Herald
The Columbian
The Olympian
The Seattle Times
The Spokesman-Review
Tri-City Herald
The Wenatchee World
Yakima Herald-Republic
Preliminary Results:
Bid Tabulation
ITB Number: #ESD 112-14-20 Completed
ESD 112, on behalf of a purchasing cooperative consisting of over 300 schools in the State of Washington, is seeking to procure personal protective equipment (PPE) necessary for our schools to reopen in the fall.
Date Published: June 22, 2020
Pre-Bid Zoom Conference: June 26, 2020
Proposal Due Date: July 10, 2020 (no later than 3:00 p.m. PST)
Anticipated Date of Award: July 13, 2020
ITB Documents:
ITB ESD 112-14-20, Personal Protective Equipment
Deadline for Questions: July 1, 2020
Questions and answers related to RFP:
Addendum 1
Affidavit:
Kitsap Sun
The Bellingham Herald
The Columbian
The Olympian
The Seattle Times
The Spokesman-Review
Tri-City Herald
Wenatchee World
Yakima Herald
Preliminary Results:
Bid Tabulation
Bid No. ESD112-ETC-19
Notice to Original Equipment Manufacturers, Resellers and Distributors of Audio-Visual and Television Production Equipment
Notice is hereby given that The Vancouver Educational Telecommunication Consortium (TV-ETC), and Educational Service District 112 (ESD 112), fiscal agent, Vancouver, Washington, shall receive formal sealed bids for audio-visual and television production equipment. Bids shall be submitted to the TV-ETC department at Educational Service District 112, 2500 NE 65th Avenue, Vancouver, WA 98661 by 4:00 p.m. (PST) on January 16, 2020. Bids shall be opened and publicly read on January 17, 2020 at 9:00 a.m. at ESD 112. All interested persons are entitled to attend the bid opening.
This Invitation to Bid (ITB) has been published in newspapers or business journals of general circulation pursuant to applicable laws. In addition, the (ITB) and associated bid documents are posted on ESD 112’s procurement web site at as of December 12, 2019.
ESD 112 reserves the right to reject any or all bids, to waive informalities, and to accept only such bids or portion of any bids as may be to the best interest of TV-ETC, and ESD 112, or to reissue the ITB.
Please contact Rose Yandell, TV ETC Coordinator, rose.yandell@esd112.org or 360-952-3643 with any questions. Any addendums to the bid will be posted on this page. Bidders are responsible for checking this page for any changes in the bid.
Please refer to the bid documents on this page. Complete and return them by 4:00 p.m. (PST) on January 16, 2020.
TV-ETC Invitation to Bid: #ESD112-ETC-19
TV-ETC Equipment Bid Form (Form A)
TV-ETC Bidders Narrative of Qualifications
TV-ETC Website for Bids #ESD112-ETC-19
TV-ETC Bidders Offer and Acceptance Form
Questions and Answers:
Q/A Posted 1/2/2020 – Note: Questions #5-6 highlights product number information
Important the last day for Bidders to submit questions is Friday, January 9, 2020
Final Q/A will be posted after January 9, 2020.
Bid Evaluation Completion Date: 1/17/20
Protest Period Dates: 1/21-1/29/2020
Letter of Intent to Award Sent: 1/30/2020
Awarded Vendors:
Adorama Inc.
B&H Foto & Electronics Corp.
California Media Solutions Inc.
Troxell Communications
Affidavits:
The Columbian Newspaper
ITB Number: #ESD 112-16-19 Roof Recovering – 2300 Building
Please note: As a result of the March 26, 2020 order by the Governor to halt construction due to the Coronavirus pandemic, the March 31, 2020 due date has been extended.
This webpage will be updated with a new addendum in the coming weeks with important information regarding the ITB #ESD 112-16-19 Roof Recovery- 2300 Building.
ESD 112 seeks to establish a contract to install TPO membrane over existing roof system.
Date Published: 10/29/19
Pre-Bid Site Mandatory Meeting: November 12, 2019 at 11:00 a.m.
Pre-Bid Site Mandatory Meeting attendee list
Deadline for Questions: November 17, 2019 by 4:00 p.m.
Amended (Per Addendum No. 05) Bid Due Date: March 31, 2020 ( no later than 2:00 p.m.)
Public bid opening immediately after.
Date of Intent to Award: TBD – Date based on new due date
Protest Period: Five business days following the due date
Contract Start Date: TBD – Date based on new due date
ITB Documents:
ITB #ESD 112-16-19 Roof Recovering
Addendum No. 01
Subject: Pre-Bid Walkthrough
Date Issued: November 18, 2019
Addendum No. 02
Subject: Bid Due Date Extension
Date Issued: November 21, 2019
Addendum No. 03
Subject: Plumbing Updates and Bid Due Date Extension
Date Issued: December 17, 2019
Addendum No. 04
Subject: Bid Due Date Extension
Date Issued: January 21, 2020
Addendum No. 05
Subject: Engineering Information and Final Due Date
Date Issued: February 18, 2020
Addendum No. 05 documents include:
Permit Set
Project Manual
*Note any questions regarding these documents are due by March 12, 2020
Addendum No. 06
Subject: New Engineering Information and Revised Final Due Date
Date Issued: April 20, 2020
Addendum No. 06 documents include:
Revised Permit Set
Revised Project Manual
Asbestos Testing Report
Affidavit:
The Columbian Newspaper
Questions and answers related to RFP:
Will be posted when available
Awarded RFP
RFP# ESD 112-04-23, Property/Casualty Claims Audit for the Southwest Washington Risk Management Insurance Cooperative
We are seeking a qualified firm or individual to perform an audit of our property/casualty claims handling. The Risk Cooperative has an average of 75 claims per year, with less than 5% of those claims litigated. The audit should include a file review of a representative sample of claims since July 2020, the date of our last claims audit.
Date Published: March 17, 2023
All questions to be submitted in writing.
Questions Due Date: April 7, 2023
Proposal Due Date: April 14, 2023 (no later than 4:30 pm PT)
RFP Documents:
RFP ESD 112-04-23 Property-Casualty Claims Audit (document contains a complete list of important dates)
Questions and Answers related to RFP:
Addenda:
Affidavit:
Awarded to:
RFP # ESD 112-03-23, Locksmith Services
ESD 112 seeks to establish a contract for locksmith services with one or more local Portland Metropolitan area Contractors.
Date Published: March 13, 2023
Deadline for Questions: March 17, 2023
Bid Due Date: March 24, 2023 by 2:00 p.m.
Bid Documents:
RFP # ESD 112-2-23, Custodial Services, 49th St.
ESD 112 seeks to establish a contract for custodial services at our new 12,000 sq. ft. 49th St. Center, located at 14649B NE 49th St, Vancouver, WA 98682.
Date Published: January 30, 2023
Deadline for Questions: February 1, 2023
Bid Due Date: February 7, 2023 by 2:00 p.m.
Bid Documents:
RFP ESD 112-2-23, Custodial Services 49th St.
Affidavit:
RFP # ESD 112-19-22, Electrical Services
ESD 112 seeks to establish a contract for data, telephone, and video infrastructure installation & wiring, CATV electronics, cable, and high voltage electrical installation with one or more local Portland Metropolitan area Contractors. Contractors without an established customer base, sales and support offices, and dispatch center in the Vancouver, Washington and/or Portland, Oregon Metropolitan area will NOT be considered.
Date Published: September 28, 2022
Deadline for Questions: October 4, 2022
Bid Due Date: October 25, 2022 by 2:00 p.m.
Bid Documents:
RFP ESD 112-19-22, Electrical Services
Affidavit:
RFP # ESD 112-18-22, Catering Services
ESD 112 is seeking proposals from Early Learning Personnel Staffing Organizations that have demonstrated experience and capacity to provide Early Learning personnel services for the ESD Early Learning Centers.
Date Published: September 1, 2022
Pre-Proposal Meeting: September 9, 2022 – via zoom
Deadline for Questions: September 15 1, 2022
Bid Due Date: September 23, 2022 by 2:00 p.m.
Bid Documents:
RFP ESD 112-18-22 Early Learning Personnel
Affidavit:
RFP # ESD 112-7-22, Catering Services
ESD 112 seeks to create a list of qualified vendors to provide catering services for our main campus and conference center.
Date Published: March 25, 2022
Deadline for Questions: April 1, 2022
Bid Due Date: Beginning Friday, April 15, 2022 until 2:00 PM PT. This RFP will remain open until we receive a sufficient amount of vendors to meet our needs.
Bid Documents:
RFP ESD 112-7-22, Catering Services
Affidavit:
Due to scheduling issues this RFP has been CANCELLED 2/16/22
Educational Service District 112 is soliciting proposals for engineering services and permitting services at the 49th Street Academy building located at 14619 NE 49th St B, Vancouver, WA 98682.
The project is to demolish some current walls and reconfigure the space. This will include significant plumbing work as multiple restrooms and sinks need to be added.
Date Published: February 16, 2022
Informational Site Meeting: To be scheduled individually
Proposal Due Date: March 18, 2021 (no later than 2:00 p.m. PST)
RFP Documents:
49th St. Engineering RFP Cancelled 2/16/22
Deadline for Questions: March 11, 2021
Affidavit:
RFP#ESD112-Erate-2022
Education Service District 112 is soliciting proposals for telecommunications products and services for the ESD 112 E-rate Consortium. Products/services sought for districts include: voice and data communications services, network hardware, network wiring, and installation services. Funding for selected products and services will be requested from the E-rate program. Interested parties may obtain downloadable copies of the RFP documents listed below.
Date published: December 17, 2022
Submittal due date: January 14, 2022 (no later than 3:00 PM PST)
Send all proposals, quotes etc as outlined on page 3 of the RFP #ESD112-Erate-2022 document below.
RFP #ESD112-Erate-2022 Documents:
RFP # ESD 112-15-21, Prepackaged Meal Preparation Service
ESD 112 seeks a vendor to provide prepackaged meals for our Early Care and Education Department to support our various child care centers.
Date Published: October 22, 2021
Pre-Proposal Meeting: A mandatory- virtual – pre-proposal meeting will be held over ZOOM Platform Wednesday, November 3, 2021 beginning at 10:00 AM. Please email Jeff.strunk@esd112.org for invite/access to Zoom meeting address.
Deadline for Questions: November 10, 2020
Bid Due Date: Friday, November 19, 2021 until 2:00 PM PT.
Bid Documents:
RFP # ESD 112-15-21, Prepackaged Meal Preparation Service
Affidavit:
Educational Service District 112 is soliciting proposals for architecture drawings services and permitting services at the 49th Street Academy building located at 14619 NE 49th St B, Vancouver, WA 98682.
The project is to demolish some current walls and reconfigure the space. This will include significant plumbing work as multiple restrooms and sinks need to be added.
Date Published: June 4, 2021
Informational Site Meeting: TBD
Proposal Due Date: June 25, 2021 (no later than 2:00 p.m. PST)
RFP Documents:
Deadline for Questions: June 14, 2021
Affidavit:
RFP Number: #ESD 112-08-21 Document Scanning Services
Educational Service District 112 is seeking professional services to digitize a large volume of paper records. The estimated initial volume is at least 20 pallets x 13.33 sq ft.
Date Published: May 17, 2021
Proposal Due Date: June 7, 2021 (no later than 2:00 p.m. PT)
RFP Documents:
RFP ESD 112-08-21 Document Scanning Services
Addendum 1:
Affidavit:
ITB Number: #ESD 112-02-21
ESD 112 seeks to establish an Annual Service Contract for plumbing services, comprised mainly of repair work and/or small upgrades to existing systems as they arise, for all of our light-commercial and ESD properties.
Services to be calculated on a “prevailing wage rate” for work in Washington State. Include the prevailing wage labor rates for the following categories: Journeyman, Apprentice, Helper, and state allowed travel-time rate based on the State Of Washington Prevailing Wage mandated rates (see website). Contractors without an established customer base, sales and support offices, and dispatch center in the Vancouver, Washington and/or Portland, Oregon Metropolitan area will NOT be considered.
Date Published: February 1, 2021
Deadline for Questions: February 12, 2021
Proposal Due Date: February 26, 2021 (no later than 2:00 p.m. PST)
Anticipated Date of Award: March 1, 2021
RFP #ESD 112-02-21 Documents:
Affidavit:
RFP#ESD112-Erate-2023
Education Service District 112 is soliciting proposals for telecommunications products and services for the ESD 112 E-rate Consortium. Products/services sought for districts include: voice and data communications services, network hardware, network wiring, and installation services. Funding for selected products and services will be requested from the E-rate program. Interested parties may obtain downloadable copies of the RFP documents listed below.
Date published: December 20, 2022
Submittal due date: January 18, 2023 (no later than 3:00 PM PST)
Send all proposals, quotes etc as outlined on page 3 of the RFP #ESD112-Erate-2023 document below.
RFP #ESD112-Erate-2023 Documents:
RFP Number: #ESD 112-18-20 Real Estate Brokerage Services
ESD 112 is requesting proposals from licensed Real Estate Brokers in the State of Washington, to provide professional brokerage services for the marketing, listing, and selling of approximately 5 acres of light industrial property located on the southwest corner of SE 1st Street and SE Olympia Drive in Vancouver, WA 98684.
Date Published: December 10, 2020
Proposal Due Date: January 5, 2020 (no later than 2:00 p.m. PT)
RFP Documents:
RFP ESD 112-18-20, Real Estate Brokerage Services
Affidavit:
Educational Service District 112 is soliciting proposals for architecture services at our 2400 building located at 2500 NE 65th Ave., Vancouver, WA. 98661.
The project is to completely renovate an open warehouse space into a 15,000 sq. ft. mental health treatment facility. This will include offices, meeting rooms, therapy rooms, restrooms, kitchen and break areas, etc. Please see the preliminary floor plan below for our proposed vision of the facility.
Date Published: July 6, 2020
Informational Site Meeting: July 15, 2020 (11:00 a.m. PST)
Proposal Due Date: July 25, 2020 (no later than 2:00 p.m. PST)
RFP Documents:
2400 Mental Health Facility RFP
Deadline for Questions: July 17, 2020
Affidavit:
Awarded to Ankrom Moisan Architects
RFP Number: #ESD 112-13-20
ESD 112 provides E-rate consulting services for a consortium of approximately 55 – 65 schools and school districts throughout Washington state each year. In addition, ESD 112 as a district applies for E-rate discounts. ESD 112 is seeking bids from an established E-rate consulting company to act as sub-contractor to provide E-rate consulting for its consortium members, as well as to provide E-rate consulting for ESD 112.
Date Published: June 17, 2020
Proposal Due Date: July 13, 2020 (no later than 2:00 p.m. PST)
Anticipated Date of Award: July 20, 2020
RFP Documents:
RFP ESD 112-13-20, E-Rate Consulting Services
Deadline for Questions: July 1, 2020
Questions and answers related to RFP:
Addendum 1
Affidavit:
Columbian Affidavit
Award to EdTech Logistics, LLC
RFP Number: #ESD 112-9-20
ESD 112 seeks to establish a contract or contracts for custodial services at our new transportation center in Vancouver and our Spero Center in Longview. Specific locations and details outlined in the RFP document link below.
Date Published: March 24, 2020
Proposal Due Date: April 17, 2020 (no later than 2:00 p.m. PST)
Anticipated Date of Award: April 23, 2020
RFP Documents:
RFP #ESD 112-9-20: Custodial Services for Transportation Center and Spero Longview
Deadline for Questions: April 7, 2020
Questions and answers related to RFP:
Will be posted when available
Affidavit:
The Columbian Newspaper
Title: Request for Proposal for Property/Casualty Claims Audit for the Southwest Washington Risk Management Insurance Cooperative
Date Published: 10-7-19
Proposal Due Date: November 8, 2019 (no later than 5:00 pm PST)
All questions to be submitted in writing.
Questions Due Date: October 28, 2019
RFP Documents:
RFP for Property/Casualty Claims Audit for the Southwest Washington Risk Management Insurance Cooperative (document contains a complete list of important dates)
Questions and Answers related to RFP: N/A
Addenda: N/A
Awarded to:
Praxis Claims Consulting – Award Letter
RFP Number: #ESD 112-8-19 Flooring Services – (with updated Addendum No. 01 language issued 8/19/19)
ESD 112 seeks to establish a contract for Flooring Services
Date Published: 8/5/19
Proposal Due Date (per Addendum): August 27, 2019 (no later than 2:00 p.m. PST)
Projected Contract Start Date (per Addendum): September 6, 2019
Date Awarded: 10/1/19
Awarded to: Primary: Great Floors Secondary: Cascade Flooring
RFP Documents:
RFP #ESD 112-8-19 Flooring Services (with Addendum No. 01 Language)
Addendum No. 01:
Subject: Due date extension, updated project timetable and contract period
Affidavit:
The Columbian Newspaper
Deadline for Questions: August 12, 2019
Questions and answers related to RFP:
Will be posted when available
Awarded RFQ / Small Works (SW)
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