Invitations to Bid (ITB), Request for Proposals (RFP), & Request for Quotes (RFQ)
ITB
Invitations to Bid
An invitation to bid (ITB) or invitation for bid (IFB) is an invitation to contractors or equipment suppliers, through a bidding process, to submit a proposal on a specific project to be realized or product or service to be furnished. The ITB is focused on pricing and not on ideas or concepts. An offer given in response to an ITB is a bid, which should not be confused with a quote. “Offer” means a response to a solicitation that, if accepted, would bind the bidder to perform the resultant contract. A quote is not an offer and, consequently, cannot be accepted to form a binding contract.
If not stated otherwise, the contractor or supplier with the lowest bid is awarded the contract, provided that they meet the minimum criteria for the bid. This is in contrast to a request for proposal (RFP), in which case other reasons (technology used, quality) might cause or allow choice of the second best offer.
Current ITB
Current open Invitations to Bid are listed below by ITB #, date published and submittal due date. All related documentation is included for each respective ITB.
Educational Service District 112, ESD112, Vancouver, Washington, is soliciting competitive bids from responsible contractors for Electrical work as part of our 2400 Expansion on our main Campus, located at 2500 NE 65th Ave. Vancouver, WA 98661.
Date Published: April 14, 2026
Bid Due Date: May 4, 2026 – 2:00 PM PT.
Bid Documents:
Please see construction plans below.
Addenda:
Affidavit:
Bid Results:
Educational Service District 112, ESD112, Vancouver, Washington, is soliciting competitive bids from responsible contractors for Plumbing work as part of our 2400 Expansion on our main Campus, located at 2500 NE 65th Ave. Vancouver, WA 98661.
Date Published: April 14, 2026
Bid Due Date: May 4, 2026 – 2:00 PM PT.
Bid Documents:
Please see construction plans below.
Addenda:
Affidavit:
Bid Results:
Educational Service District 112, ESD112, Vancouver, Washington, is soliciting competitive bids from responsible contractors for HVAC work as part of our 2400 Expansion on our main Campus, located at 2500 NE 65th Ave. Vancouver, WA 98661.
Date Published: April 14, 2026
Bid Due Date: May 4, 2026 – 2:00 PM PT.
Bid Documents:
Please see construction plans below.
Addenda:
Affidavit:
Bid Results:
Educational Service District 112, ESD112, Vancouver, Washington, is soliciting competitive bids from responsible contractors for demolition work as part of our 18th St. Renovation. See detailed scope of work below.
Date Published: April 9, 2026
Bid Due Date: April 23, 2026 – 2:00 PM PT.
Bid Documents:
ITB ESD112-13-26, 18th St Demolition
Please see demo plans below.
Addenda:
Affidavit:
Bid Results:
Educational Service District 112, ESD112, Vancouver, Washington, is soliciting competitive bids from responsible contractors for framing work as part of our 2400 Expansion on our main Campus, located at 2500 NE 65th Ave. Vancouver, WA 98661.
Date Published: April 1, 2026
Bid Due Date: April 21, 2026 – 2:00 PM PT.
Bid Documents:
ITB ESD112-12-26, Framing 2400 Expansion
Please see construction plans below.
Addenda:
Affidavit:
Bid Results:
RFP
RFP Solicitations
A request for proposal (RFP) is a document that solicits proposal, often made through a bidding process, by an agency or company interested in procurement of a commodity, service, or valuable asset, to potential suppliers to submit business proposals. It is submitted early in the procurement cycle, either at the preliminary study, or procurement stage.
An RFP is used where the request requires technical expertise, specialized capability, or where the product or service being requested does not yet exist, and the proposal may require research and development to create whatever is being requested.
The RFP presents preliminary requirements for the commodity or service, and may dictate to varying degrees the exact structure and format of the supplier’s response. Effective RFPs typically reflect the strategy and short/long-term business objectives, providing detailed insight upon which suppliers will be able to offer a matching perspective.
RFP’s are focused on more than just pricing and cost, they entail bit of consulting from the contractor or vendor.
In principle, an RFP:
- Informs suppliers that an organization is looking to procure and encourages them to make their best effort.
- Requires the company to specify what it proposes to purchase. If the requirements analysis has been prepared properly, it can be incorporated quite easily into the Request document.
- Alerts suppliers that the selection process is competitive.
- Allows for wide distribution and response.
- Ensures that suppliers respond factually to the identified requirements.
- Is generally expected to follow a structured evaluation and selection procedure, so that an organization can demonstrate impartiality – a crucial factor in public sector procurement’s.
Please email us if you plan on participating in the RFP process so we can add you to the plan holders list. We will then be able to include you on any future emails regarding questions and answers or addenda.
Current RFP
Current open RFP’s are listed below by RFP #, date published and submittal due date. All related documentation is included for each respective RFP.
Skamania School District seeks a qualified contractor to supply and install equipment to renovate our playground area, which is approximately 5,000 sq. ft..
Date Published: April 8, 2026
Deadline for Questions: April 15, 2026
RFP Due Date: April 29, 2026 – 2:00 PM PT.
RFP Documents:
Skamania Playground Equipment and Installation
Addenda:
Affidavit:
Bid Results:
Educational Service District 112 (ESD 112) intends to enter into a renewable contract for printing that it previously performed as a service it offered. Some ideas on how this could work for both parties are listed in the “Service Delivery” section.
Date Published: April 3, 2026
Bid Due Date: April 17, 2026 – 2:00 PM PT.
Bid Documents:
ESD 112-6-26 Offsite Printing Services
Addenda:
Affidavit:
Bid Results:
ESD 112 is seeking a partner with expertise and experience in the marketing of positions and recruitment of qualified staff for various positions in our agency. This assistance would include but not be limited to advertising and finding qualified candidates to fill positions based on work history and qualifications.
Date Published: April 3, 2026
Bid Due Date: May 4, 2026 – 2:00 PM PT.
Bid Documents:
RFP ESD 112-20-25 Staff Recruitment
Addenda:
Affidavit:
Bid Results:
RFQ
RFQ Solicitations
A request for quotation (RFQ) is a standard business process whose purpose is to invite suppliers into a bidding process to bid on specific products or services. RFQ generally means the same thing as ITB (Invitation to Bid) or IFB (Invitation For Bid).
An RFQ typically involves more than the price per item. Information like payment terms, quality level per item or contract length may be requested during the bidding process.
To receive correct quotes, RFQs often include the specifications of the items or services to make sure all the suppliers are bidding on the same item or service. Logically, the more detailed the specifications, the more accurate the quote will be and comparable to the other suppliers. Another reason for being detailed in sending out an RFQ is that the specifications could be used as legal binding documentation for the suppliers. RFQs are best suited to products and services that are as standardized, as this makes each supplier’s quote comparable.
An RFQ allows different contractors to provide a quotation, among which the best will be selected. It also makes the potential for competitive bidding a lot higher, since the suppliers could be quite certain that they are not the only ones bidding for the products.
Please email us if you plan on participating in the RFQ process so we can add you to the plan holders list. We will then be able to include you on any future emails regarding questions and answers or addenda.
Current RFQ
Current open RFQ’s are listed below by RFQ #, date published and submittal due date. All related documentation is included for each respective RFQ.
Awarded Solicitations
Awarded Solicitations
RFPs and RFQs are published on behalf of ESD 112 for educational organizations to ensure competitive pricing and availability of qualified vendors. The awarded RFP and RFQ’s are a result of competitively bid contracts that are awarded following the submittal of bids as outlined in the respective ITB, RFP or RFQ tabs.
Contract awarding is the method used during a procurement in order to evaluate the proposals taking part and award the relevant contract. Usually at this stage the eligibility of the proposals has been concluded. So it remains to choose the most preferable among the proposed. There are several different methods for this, which are obviously related to the proposition method asked by the procurement management.
Contracts are the binding agreements that result following the ITB, RFP and RFQ process.
Awarded ITB
ESD 112 seeks to purchase of up to six used vehicles for use in our motor pool fleet.
Date Published: March 30, 2026
Bid Due Date: April 14, 2026 – 2:00 PM PT.
Bid Documents:
ITB ESD 112-11-26, Used Car Purchase
Addenda:
Affidavit:
Bid Results:
ESD 112 seeks a contractor to repair some minor damage to our 2500 building, located at 2500 NE 65th Ave. Vancouver, WA 98661. Damage occurred due to a tree that fell during the December 17th windstorm.
Date Published: March 10, 2026
Bid Due Date: April 6, 2026 – 2:00 PM PT.
Bid Documents:
ITB ESD 112-8-26, Tree Damage Repair
Addenda:
Affidavit:
Bid Results:
ESD 112 seeks a contractor to stabilize two projectors, one in our Clark Conference room and one in our Skamania Conference room. Our conference center is located on the ESD 112 main campus at 2500 NE 65th Ave, Vancouver, WA 98661.
Date Published: February 19, 2026
Bid Due Date: March 16, 2026 – 2:00 PM PT.
Bid Documents:
ITB ESD 112-1-26, Projector Stabilization
Addenda:
Affidavit:
Bid Results:
Educational Service District 112, ESD112, Vancouver, Washington, is soliciting bids for a parking lot sweeping at our Transportation Center located at 1121 NE 136th Ave, Vancouver, WA 98684.
Date Published: February 18, 2026
Bid Due Date: March 9, 2026 – 2:00 PM PT.
Bid Documents:
ITB ESD112-3-26, Transpo Lot Sweeping
Addenda:
Affidavit:
Bid Results:
Bid No. ESD112-ETC-25
Notice to Original Equipment Manufacturers, Resellers and Distributors of Audio-Visual and Television Production Equipment
Notice is hereby given that The Vancouver Educational Telecommunication Consortium (TV-ETC), and Educational Service District 112 (ESD 112), fiscal agent, Vancouver, Washington, shall receive formal sealed bids for audio-visual and television production equipment. Bids shall be submitted to the TV-ETC department at Educational Service District 112, 2500 NE 65th Avenue, Vancouver, WA 98661 by 4:00 p.m. on January 28, 2026. Bids shall be opened and publicly read on January 29, 2026 at 10:00 a.m. at ESD 112. All interested persons are entitled to attend the bid opening.
This Invitation to Bid (ITB) has been published in a newspaper of general circulation pursuant to applicable laws. In addition, the (ITB) and associated bid documents are posted on ESD 112’s procurement web site at https://www.esd112.org/itb-rfp-rfq-contracts/ as of December 30, 2025.
ESD 112 reserves the right to reject any or all bids, to waive informalities, and to accept only such bids or portion of any bids as may be to the best interest of TV-ETC, and ESD 112, or to reissue the ITB.
Please refer to the bid documents on this page. Complete and return them by 4:00 p.m. (PST) on January 28, 2026.
BID PRICE FORM A_ Equipment Bid List ESD112-ETC-25
TV-ETC Bidders Narrative of Qualifications_2025
TV-ETC Non-Collusion Form_2025
TV-ETC Bidders Offer and Acceptance Form_2025
Important Dates:
- Bid Posted: 12/30/25
- Last day for Bidders to submit questions: 1/22/26
- Bid Due Date: 1/28/26
- Bid Evaluation Completion Date: 2/5/26
- Protest Period Dates: 2/6/26 – 2/13/26
- Letter of Intent to Award Sent: 2/17/26
Addenda:
Addendum – Bid No.ESD112-ETC-25
Addendum 2 – Bid No.ESD112-ETC-25
Questions and Answers:
Awarded Vendors:
Affidavits:
Trout Lake Schools is seeking a qualified contractor to install security cameras on their campus located at 2310 WA HWY-141 Trout Lake, WA 98650.
Date Published: December 17, 2025
Bid Due Date: January 9, 2026 – 2:00 PM PT.
Bid Documents:
Addenda:
Affidavit:
Bid Results:
Educational Service District 112, ESD112, Vancouver, Washington, seeks a qualified contractor to replace a septic drain field at a property in Dallesport, Klickitat County.
Date Published: October 24, 2025
Bid Due Date: November 12, 2025 – 2:00 PM PT.
Bid Documents:
ITB ESD112-19-25, Septic Drain Field
Addenda:
Affidavit:
Bid Results:
Educational Service District 112, ESD112, Vancouver, Washington, is soliciting bids for sewer line repair at our Quest Academy facility located at 1946 8th Ave, Longview, WA 98632.
Date Published: September 26, 2025
Bid Due Date: October 28, 2025 – 2:00 PM PT.
Bid Documents:
ITB ESD112-17-25, Quest Sewer Repair
Addenda:
Affidavit:
Bid Results:
ESD 112 seeks a contractor for HVAC installation in our 2400 Building located on our main campus, 2500 NE 65th Ave Vancouver, WA 98661.
Date Published: September 15, 2025
Bid Due Date: October 17, 2025 – 2:00 PM PT.
Bid Documents:
Addenda:
Affidavit:
Bid Results:
Educational Service District 112, ESD112, Vancouver, Washington, is soliciting bids for the replacement of a large canvas awning on our Quest Academy facility located at 1946 8th Ave, Longview, WA 98632.
Date Published: August 15, 2025
Bid Due Date: September 1, 2025 – 2:00 PM PT.
Bid Documents:
ITB ESD112-14-25, Quest Awning
Addenda:
Affidavit:
Bid Results:
Cancelled – Bid Exceeded Budget
ESD 112 seeks a contractor for replacement of gutters, flashing and downspouts on our Minnehaha Early Care and Education facility located at 4517 NE St. Johns Road, Vancouver, WA 98661.
Date Published: May 8, 2025
Bid Due Date: June 3, 2025 – 2:00 PM PT.
Bid Documents:
ITB ESD112-7-25, Minnehaha Gutters
Addenda:
Affidavit:
Bid Results:
ESD 112 seeks a contractor for HVAC replacement on our 2500 Building located on our main campus, 2500 NE 65th Ave Vancouver, WA 98661.
Date Published: April 30, 2025
Bid Due Date: May 27, 2025 – 2:00 PM PT.
Bid Documents:
ITB ESD112-4-25, 2500 HVAC Replacement
Addenda:
Affidavit:
Bid Results:
ESD 112 seeks a contractor to re-seal the North parking lot on our on our main campus, 2500 NE 65th Ave Vancouver, WA 98661.
Date Published: April 30, 2025
Bid Due Date: May 27, 2025 – 2:00 PM PT.
Bid Documents:
ITB ESD112-5-25, 2500 Parking Lot Re-Sealing
Addenda:
Affidavit:
Bid Results:
ESD 112 seeks a contractor for a roof replacement on our 2400 Building located on our main campus, 2500 NE 65th Ave Vancouver, WA 98661.
Date Published: April 15, 2025
Bid Due Date: May 12, 2025 – 2:00 PM PT.
Bid Documents:
ITB ESD 112-2-25, 2400 Roof Phase II
Addenda:
Affidavit:
Bid Results:
ESD 112 seeks a contractor to install Fire Marshal required Double Check Valves in each Fire Sprinkler Riser Room of our 2500 & 2200 Buildings located on our main campus, 2500 NE 65th Ave Vancouver, WA 98661.
BID CANCELLED – All bids exceeded budget. Will rework scope and rebid later in summer.
Date Published: April 15, 2025
Bid Due Date: May 12, 2025 – 2:00 PM PT.
Bid Documents:
ITB ESD 112-3-25, Double Check Valve Install
Addenda:
Affidavit:
Bid Results:
Bid No. ESD112-ETC-24
Notice to Original Equipment Manufacturers, Resellers and Distributors of Audio-Visual and Television Production Equipment
Notice is hereby given that The Vancouver Educational Telecommunication Consortium (TV-ETC), and Educational Service District 112 (ESD 112), fiscal agent, Vancouver, Washington, shall receive formal sealed bids for audio-visual and television production equipment. Bids shall be submitted to the TV-ETC department at Educational Service District 112, 2500 NE 65th Avenue, Vancouver, WA 98661 by 4:00 p.m. on February 18, 2025. Bids shall be opened and publicly read on February 19, 2025 at 10:00 a.m. at ESD 112. All interested persons are entitled to attend the bid opening.
This Invitation to Bid (ITB) has been published in a newspaper of general circulation pursuant to applicable laws. In addition, the (ITB) and associated bid documents are posted on ESD 112’s procurement web site at https://www.esd112.org/itb-rfp-rfq-contracts/ as of January 22, 2025.
ESD 112 reserves the right to reject any or all bids, to waive informalities, and to accept only such bids or portion of any bids as may be to the best interest of TV-ETC, and ESD 112, or to reissue the ITB.
Please refer to the bid documents on this page. Complete and return them by 4:00 p.m. (PST) on February 18, 2025.
BID PRICE FORM A_ Equipment Bid List ESD112-ETC-24
TV-ETC Bidders Narrative of Qualifications_2024
TV-ETC Non-Collusion Form_2024
TV-ETC Bidders Offer and Acceptance Form_2024
Important Dates:
- Bid Posted: 1/22/25
- Last day for Bidders to submit questions: 2/12/25
- Bid Due Date: 2/18/25
- Bid Evaluation Completion Date: 2/27/25
- Protest Period Dates: 2/28/25 – 3/7/25
- Letter of Intent to Award Sent: 3/10/25
Addenda:
Addendum – Bid No.ESD112-ETC-24
Questions and Answers:
Awarded Vendors:
ESD112-ETC-24-Bid-Tabulation R1
Affidavits:
Educational Service District 112, ESD112, Vancouver, Washington, is soliciting competitive bids from responsible contractors to install a sunshade at our Park Crest Early Care and Education Center Located at 712 SE Park Crest Ave, Vancouver, WA 98683.
Date Published: January 15, 2025
Bid Due Date: February 18, 2025 – 2:00 PM PT.
Bid Documents:
ITB ESD 112-10-24, Park Crest Sunshade Install
Addenda:
Affidavit:
Bid Results:
Educational Service District 112, ESD112, Vancouver, Washington, is soliciting competitive bids from responsible contractors to install Kitchen Exhaust Hoods at two of our Early Care and Education Centers:
- Hough ECE Located at 1801 Esther St, Vancouver, WA 98660
- Park Crest ECE Located at 712 SE Park Crest Ave, Vancouver, WA 9868
Date Published: November 15, 2024
Bid Due Date: December 20, 2024 – 2:00 PM PT.
Bid Documents:
ITB ESD112-11-24, Kitchen Exhaust Hoods
Addenda:
Affidavit:
Bid Results:
Educational Service District 112, ESD112, Vancouver, Washington, is soliciting competitive bids from responsible contractors for exterior work at our Park Crest Early Care and Education Center Located at 712 SE Park Crest Ave, Vancouver, WA 98683. Work to include siding, gutters, and windows.
Date Published: November 15, 2024
Bid Due Date: January 16, 2025 – 2:00 PM PT.
Bid Documents:
ITB ESD112-12-24, Exterior Work Park Crest
Addenda:
Affidavit:
Bid Results:
Awarded RFP
The Risk Co-Op for SW Washington Schools (Risk Co-Op) is a self-insured, self-administered property/casualty cooperative of 32 members with 28 public school districts in Washington State that has been in operation for 40 years. We are seeking a qualified firm or individual to perform an audit of our property/casualty claims handling. The Risk Cooperative has an average of 75 claims per year, with less than 10% of those claims litigated. The audit should include a file review of a representative sample of claims since July 2023, the date of our last claims audit.
Date Published: May 12, 2026
Deadline for Questions: April 10, 2026
Due Date: April 17, 2026 by 4:30 p.m.
Contractor Selection: By May 15, 2026
Audit Dates: June 22-July 3, 2026
Draft report Issue: By August 14, 2026
Final report Issue: By August 31, 2026
Bid Documents:
ESD 112 seeks to establish a contract for custodial services for our Cowlitz County Youth Services Program located at 1725 1st Ave, Longview, WA 98632.
Date Published: February 20, 2026
Bid Due Date: March 17, 2026 – 2:00 PM PT.
Bid Documents:
RFP ESD 112-2-26, CCYS Custodial
Addenda:
Affidavit:
Bid Results:
No Responses
Educational Service District 112 is soliciting proposals for Architecture, Engineering and permitting services to renovate a 10,000 sq. ft. portion of our 2400 building on our main campus.
Date Published: September 25, 2025
Bid Due Date: October 24, 2025 – 2:00 PM PT.
Bid Documents:
RFP ESD 112-18-25, AE Services
Addenda:
Affidavit:
Bid Results:
Educational Service District 112 (ESD 112) is seeking a qualified contractor or consulting firm to conduct a six- to eight-month feasibility study to assess the viability of establishing a Regional P-20 Data Center. This initiative aims to support data-informed decision-making across early learning, K-12 education, higher education, and workforce partners in Southwest Washington.
Date Published: April 29, 2025
Due Date: May 9, 2025 by 5:00 p.m.
Contractor Selection: May 16, 2025
Project Start Date: Services to begin immediately upon execution of contract.
Bid Documents:
Awarded RFQ / Small Works (SW)
The purpose of this Request for Qualifications is to establish and maintain a panel of qualified attorneys and law firms interested in representing and defending Risk Co-Op members in legal claims and litigated matters.
Placement on the panel does not guarantee the assignment of work. However, the Risk Co-Op anticipates making regular use of panel counsel based on claim type, complexity, attorney expertise, and overall fit with the Risk Co-Op’s collaborative claims-management approach.
Date Published: January 14, 2026
Bid Due Date: February 3, 2026
Bid Documents:
Defense Counsel for the Risk Co-Op for SW WA Schools
Additional Documents:
Addenda:
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